Recruiting Coordinator (6-month Contract)

About the Role

We’re looking for a Recruiting Coordinator (Contractor) to join our Talent team at Harvey AI and help keep our hiring process running smoothly. In this role, you’ll be the go-to person for scheduling interviews, staying organized, and making sure every candidate has a great experience from start to finish. Harvey is growing quickly, and that means there’s a lot of hiring happening across the company. You’ll work closely with recruiters, hiring managers, and candidates to keep everything on track — coordinating interviews, juggling shifting calendars, and making sure all the small (but important) details are covered. This is a hybrid role based in our San Francisco office. We ask that you’re available to be onsite during in-person candidate interviews, as a key part of the role involves making sure things go smoothly for both candidates and interviewers on the ground. At Harvey, we’re building cutting-edge AI products that are transforming the way professionals work — and we’re doing it with a passionate, collaborative, and fast-moving team. You’ll be joining a company that values people, speed, and excellence. If you're someone who loves staying organized, thrives in fast-paced environments, and finds joy in making things run smoothly behind the scenes, we’d love to meet you. At Harvey, we’re transforming how legal and professional services operate — not incrementally, but end-to-end. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. With 1000+ customers in 58+ countries, strong product-market fit, and world-class investor support, we’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team is sharp, motivated, and deeply committed to the mission. We move fast, operate with intensity, and take real ownership of the problems we tackle — from early thinking to long-term outcomes. We stay close to our customers — from leadership to engineers — and work together to solve real problems with urgency and care. If you thrive in ambiguity, push for excellence, and want to help shape the future of work alongside others who raise the bar, we invite you to build with us. At Harvey, the future of professional services is being written today — and we’re just getting started.

Responsibilities

• Partner with recruiters and hiring managers to deliver a smooth and positive candidate experience
• Ensure in-person interview days are seamless — greeting candidates, prepping rooms, and supporting logistics onsite
• Maintain scheduling tools and help troubleshoot when things shift or need reworking
• Support recruiting operations projects focused on process improvement and team efficiency
• Keep our applicant tracking system (Ashby) updated with accurate and timely information
• Collaborate closely with teammates across the Talent team to ensure consistency and quality

Requirements

• 1–3 years of experience in recruiting coordination, admin assistance, customer service or operations in a fast-paced environment
• Experience working with Ashby (our primary ATS) or a similar applicant tracking system
• A highly organized approach and comfort managing lots of moving parts at once
• A friendly, clear, and professional communication style — especially over email and Slack
• The ability to solve problems independently, adjust to changes quickly, and stay cool under pressure
• A love of creating structure, staying on top of details, and helping others succeed
• Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.)