About the Role
In this role, you'll own the logistics that keep our hiring machine running: interview scheduling, candidate communications, and tight coordination between recruiters and hiring managers. You'll also support day-to-day internal operations to keep things running smoothly behind the scenes. If you thrive in fast-moving environments, love bringing order to chaos, and care deeply about getting the details right — this is for you. This is a fully in-office role (5 days/week) at our San Mateo headquarters.
Responsibilities
- Schedule and coordinate high volumes of interviews across multiple teams and time zones
- Own candidate communications end-to-end, ensuring a seamless and timely experience throughout
- Coordinate both virtual and onsite interviews, including logistics and panel scheduling
- Partner closely with recruiters and hiring managers to keep pipelines moving
- Maintain accurate candidate data and workflows in Greenhouse (ATS)
- Track interview progress and proactively resolve scheduling conflicts before they become problems
- Greet and host candidates on onsite interview days, making sure every visit feels polished and welcoming
- Support HR administrative tasks including documentation and employee record-keeping
- Provide operational support to the People team as needed
Requirements
- 2–5 years of recruiting coordination or recruiting operations experience
- Experience supporting high-volume hiring environments
- Hands-on experience with Greenhouse ATS (or a comparable system)
- Exceptional organizational skills — you can juggle competing priorities without dropping the ball
- Clear, professional communicator in writing and in person
- Relentlessly detail-oriented with strong follow-through
- Comfortable with ambiguity and energized by a fast-paced startup environment
- Able to work in-office 5 days/week in San Mateo
Qualifications
- Experience supporting technical hiring (engineering, robotics, hardware, or AI)
- Background in HR or People Operations
Benefits
Competitive salary and benefits package (not explicitly detailed beyond salary range, which is not provided for this role)