Executive Assistant to the CEO

About the Role

As the Executive Assistant to the CEO, you will be a trusted strategic partner and force multiplier for our CEO, helping him operate at his highest level of impact. This role demands exceptional organizational skills, strong communication abilities, and the utmost discretion in handling confidential information. Alongside this strategic remit, you'll also manage the CEO's schedule, travel, meeting materials, and other administrative essentials — with the same precision and attention to detail. This role demands exceptional judgment, strong communication abilities across all levels of the organization, and the utmost discretion in handling confidential information. This role reports to the Senior Manager, Executive Operations, and works in close daily partnership with the CEO. The role is open to candidates located in the UK, with a strong preference for someone based in London. While this is a fully remote role, there may be times when meeting the CEO and various partners in our London office is necessary, so flexibility to work out of this office is required. Because our CEO is based in London while much of the leadership team and company operate on US Pacific and Eastern time, his day follows a deliberate rhythm — a protected London morning for deep, uninterrupted work; a compressed execution window from roughly 2:00–9:00pm UK time as the US comes online; and firm evening and family boundaries that don't flex. This role is what makes that rhythm run smoothly, day in and day out.

Responsibilities

• Manage the CEO’s schedule to arrange meetings, triage incoming requests, and ensure that all deadlines are met effectively.
• Coordinate and facilitate communication between the executive and other internal team members, ensuring clear and effective collaboration.
• Support the Executive Team working cadence including weekly meetings, regular brainstorming sessions and quarterly offsites.
• Own travel arrangements and external engagement logistics with meticulous attention to detail, building contingency plans so nothing is left to chance.
• Assist with key priorities including preparing necessary materials and organizing the CEO’s workflow.
• Proactively identify issues and implement solutions to maintain momentum on critical activities.
• Prepare materials and organize workflow to keep the CEO's key priorities moving forward.
• Partner closely with the Senior Manager, Executive Operations and cross-functional leaders to strengthen and continuously improve executive operations processes.
• Support the CEO's engagement with the Board and other senior stakeholders, including helping prepare materials and coordinate logistics for Board meetings and other high-stakes, elevated communications.

Requirements

• 7+ years of experience as an executive assistant or in a similar administrative role, ideally supporting C-level executives — with 2-4+ years directly supporting a CEO or Founder strongly preferred.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with comfort communicating at the Board and executive level.
• Sound independent judgment and decision-making — able to distinguish between what to run with and what to escalate.
• Ability to handle sensitive and confidential information with the highest level of discretion.
• Strong problem-solving skills and the ability to work independently and autonomously.
• Excellent interpersonal skills and the ability to build positive relationships with colleagues and external contacts.
• Flexibility and adaptability in a fast-paced and dynamic work environment.